2003 Spring GWPCA Board Meeting Minutes

Treasurers Report: Sue reported that at the present time we have $10,265.37 and a little over $17,000.00 in a money market. Sue stated that she had just received the 2002 Nationals financial report, but has not had time to go through it. When she gets it all sorted out she will have a complete report for the Board.

Currently the Rescue Fund has over $7,000.00 Sue also reported that the member’s dues are coming in much better this year than last year. Sue also raised the question of the ad that used to appear in the NAVHDA monthly magazine? NAVHDA is still on our membership roster, so a motion was made by Rocky to have Barb check with NAVHDA regarding a quarter page ad, then report back to the board regarding the cost. It was also suggested that possibly they might like to swap ads, and they could have an ad in the Wire News? Mike seconded motion. Motion carried.

2003 Nationals:

3. Field Events: Mike volunteered to be the Board liaison for all of the Field events. Randy Berry is Chairman of the Field Trial. He will be advised by Mike to choose a Field Trial Secretary. Board agreed. Hunt Test Chairman and Secretary? The WI GWP Club had told Judy that if all went well in NE at the 2002 Nationals they might consider doing the 2003 Nationals. Barb volunteered to check with Sandy Hoesel regarding this and then to let Mike know what the status is. Mike will also check out Diamond Lake (the area for the water test). Mike is also to check with Randy Berry regarding Birds, for FT, Hunt test and the Field Futurity.

5. Hospitality Chairman: Ann Duffin has volunteered to do this job and has already been at work to find a Host Hotel and is hard at work trying to find a suitable place for our Annual Banquet. It was suggested that Mark also contact Ann regarding this job and then Barb will act as Board liaison.

8. Catalog: Since Mark is already discussing other things with Judy, it was suggested that he check with Judy about the Specialty catalog since she handled this for the 2002 Nationals. He is also to check with her regarding the Show ribbons and the trophies.
In a reply from Judy regarding this dated 1/22/03.The catalog was printed by the show superintendent, Onofrio. The Nebraska club solicited most of the commercial ads and breeder ads were asked for in the Wire News. She and Bernee worked very hard to get as many ads as they could. All of the information about the Field events had to be supplied to them, so each venue had to be responsible for getting the information to whoever was putting the catalog together. Basically it meant one single person has to collect all of the information and make sure it got to the printer in a timely manner and that it was formatted correctly.

2004 Nationals
Since Del Valley had sent a letter to the Board stating that they would be unable to host the 2004 Nationals, it was offered to Ft. Detroit. They agreed to host them. However, Mal requested that we postpone giving it to Detroit until the Del Valley club has another meeting and reconsiders if they will be able to host this event. Mark and the Board agreed to allow Del Valley until March 2003 to make a decision, but at that time a final decision has to be made so that judges can be contacted and show and trial grounds can be secured.
Committee Reports

1. Rescue: This committee is not working the way it is currently set up. Mark has e-mailed and phoned the chair requesting some information on the committee and as of this meeting he has not had a response. A motion was made by Mike to remove the current Chair and have 3 regional chairpersons, with Mal Decker chairing the Eastern US, Barb Tucker the Central and someone to chair the west. Barb to contact Cindy Heiler to see if she would help us out by co-coordinating the west, each of these persons can use all of the help they can get! These 3 persons to have their names listed on the Website and in the Wire News. Motion was 2nd by Barb. Motion carried. Motion was also made by Mike for Mark to write a letter to the current chair explaining the need to take a different direction with this committee so that more wire rescues can find new homes. Motion 2nd by Barb, Motion carried. Barb will contact Cindy and Mark to contact both Jodi Quesnell and Shari Graner regarding the changes that need to be made.

2. Constitution: At the end of 2002 some changes were suggested by Judy, but it is apparent that much work still needs to be done. Unfortunately Judy ended up being the only person on this committee. It was suggested to once again advertise in the Wire News for people willing to help rework our Constitution and By Laws. Mark agreed to oversee this committee as he has had a lot of experience in doing this type of work at his real job. Mark is to ask Judy to work with him. Sue asked about having the Constitution and By Laws printed each year in the Roster that is mailed to all members. This was agreed on by the entire Board.

A. The Master Hunter Challenge- This was discussed at the committee meeting at the Nationals in 2002. The FEAC voted to have this event in 2003 at he Nationals. This vote passed by 1 vote. At this time the Board felt that the 2003 Nationals was not a good time to start this event and voted unanimously to table this until further review.

C. Eastern Region At Large Position- FEAC voted Fran Sakey to be the new At Large member.
At this point there was some concern by Board members that the FEAC was selecting all of the judges for the 2003 National because it is to be a “ Board Run Event” It was suggested that Doug be contacted regarding the FEAC possibly selecting 8 judges and then the Board would select 6 names from this 8 to Judge the Field Trial. Rocky volunteered to contact Doug regarding these concerns and suggestions.Mike volunteered to find a few local judges that would be willing to judge the water test.

In an e-mail dated 1/17/03 Rocky had talked with Doug regarding several issues, particularly having him give us the exact vote for and against on each issue. Since getting the vote for the Calculations of the Top 10 dogs, Rocky told Doug that the Board would then vote on this also. Board voted unanimously to accept this recommendation. Doug also agreed to send the top 8 names of Field judges to the Board for final recommendation and approval. Doug was thanked by Rocky for his quick response and his willingness to work with the Board.

E. Breeders Education- Sue moved that since Mark was already going to talk to Judy that he ask her to chair this committee, also to define the role of this committee. Motion 2nd by Mike. Motion carried. Mark suggested that possibly these 2 committees could be combined into the: Education Committee” Board approved.
Per e-mail dated 1/22/03 from Judy. She agreed to continue on as Chair of the JE committee. The Boar had agreed to dedicate $1000.00 towards a revised illustrated standard and Judges Education materials. She felt as far as combining the 2 committees that 2 committees would be better. She felt both are really big jobs. Breeder education would start out very simply. She would like to put some information on the website having a Breeder Education section. It would include information on breed history, choosing a puppy for show, field etc… what to look for in a stud dog/brood bitch, explanations of line breeding, inbreeding, out crossing etc. She also felt that it was important to do a Breeders Educations program each year at the Nationals. Cost to the GWPCA would be minimal, much like the JE.
Judy also said that she had already given her input on the Constitution, she would enjoy working on this, but feels that it is time for someone else to take over as she has a lot on her plate with Breeders Education and Judges Education.

F. Canine Health: Regina Schwab DVM and Michelle Boyd. Sue mentioned that she had some concern regarding CHF donations appearing on the membership application. Her concerns included is this the responsibility of the treasurer, and how do we tract each donation. She also asked the Board if we had approved this item being placed on the membership application. No one on the Board could remember ever okaying this! Sue will check with Michelle Boyd regarding this issue and then will get back to the board on this.
On an e-mail dated 1/22/03, Sue wrote that she had contacted Michelle Boyd concerning the donations for the CHF. She was in agreement it would be easier for her if all of the donation monies went through her and she will try to make sure that there will be a form just for this purpose be in the Wire News. Sue with the okay from the Board will make sure that the membership application is revised to exclude the CHF donation line. As of 1/28/03 the Board approved removing this item from the membership application.

G. Merchandizing- Liz Dixon and Patti Roberts. Liz expressed some concern regarding sending the heavy items ie. books to Patti. They also need to reorder hats and shirts. It was suggested that Patti take care of the clothing/pins and Liz can handle all of the heavy items. All of the Board agreed. Also an ad will be placed in the Wire News regarding Merchandize.

I. Regional Directors Report: Communications between each region director and their local clubs appears to need some improvement. Suggestion was made that each local club should send either their “newsletters”or minutes of their meetings, or both to their Director. Each Director is to contact their local clubs regarding sending them these items. Rocky also suggested that we ask Bernee to write the local Barks column. Rocky and Sue to ask Bernee. In a reply to Sue from Bernee: Bernee thanked the Board for thinking of her, says she doesn’t think that she would want to do it at this time.

L. Correspondence: Barb recently received a letter from Gary Sadler Chairman of the 2003 AKC Pointing Breed Gun Dog Championship requesting the GWPCA help support a social evening by a donation of $200.00. All Board members voted to send this amount to him. These Championships are to be held starting March 17, 2003, in LaVernge, TN at the Percy Priest Wildlife Management Area. Barb to send the address to Sue who will then send the donation. The host club is the GSP Club of Middle Tennessee.

All business completed the meeting was adjourned at 12:40 AM EST. (Good Night Mrs. Calabash wherever you are!)

Respectfully submitted,
Barb Tucker
Secretary GWPCA